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VIP Event Management in Thailand — How We Work
Siam Planner Co., Ltd. (Thailand Planner) is a registered event management company in Bangkok serving the entire kingdom—Bangkok, Phuket, Koh Samui, Pattaya and beyond. foremost—designing and delivering one-of-one celebrations for high-profile clients. The app-style website you’re viewing was created by our own studio, and every artwork across the platform is original, hand-painted Calligraphy Art—never AI. If this is how we treat a website, imagine how we treat your wedding, party, or summit.
We operate end-to-end: concept, design, technical production, logistics, guest experience, security, showcalling, and post-event wrap—commission-free and open-book.
You approve the budget; we make it work harder where guests actually feel it. Our role is to protect your time, privacy, and vision while turning complexity into calm.
What makes our VIP Division different
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Principals only. We work directly with families, couples, executive teams, and authorized representatives—never middlemen selling markups.
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Open-book stewardship. Quotes, invoices, and receipts are visible; negotiated savings go to you.
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Vendor-agnostic curation. Every supplier is chosen for fit, quality, and compliance—not kickbacks.
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Creative direction that photographs beautifully. Sightlines, acoustics, lighting, and pacing engineered for elegant images and kind sound.
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Safety and discretion by design. Layered security, NDAs, media control, route planning, and site sweeps.
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Time-critical command. Airside transfers, marina timing, motorcade staging, tender choreography—rehearsed and show-called.
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Cultural precision. Ceremonies and protocols respected at scholar level, from Thai blessings to Indian processions and Western services.
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Responsible compliance. Permits, curfews, marine rules, drone permissions, pyrotechnic and aerial regulations handled properly.
Destinations & access
Bangkok for skyline rooftops, palace-adjacent venues, riverfront stages, and world-class FBOs.
Phuket for superyachts, private coves, beachfront villas, and sunset arcs that run seamlessly from water to terrace.
Pattaya for buyouts with fast access from Bangkok, high-impact fireworks (where legal), and convenient heli/marine combinations.
Each city offers discreet FBOs, compliant helipads, deep-water marinas, and luxury motorcade setups that we plan with local authorities and private operators. We recommend venues for exclusive use whenever privacy, security, or schedule control is mission-critical.
Our VIP planning framework
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Discovery & Fit
We listen: intent, privacy level, family dynamics, culture, timelines, and the one feeling you want guests to remember. We agree on scope and a working budget. -
Contract & Stewardship
A transparent, fixed-percentage planning fee tied to your approved budget. You provide the working funds; we manage payments on schedule to protect rates and availability. -
Design
Concept, layouts, guest flow, scenic builds, floral language, wardrobe direction, entertainment, culinary and bar programs, lighting, audio, and visual storytelling. Design is iterative—refined with you as new opportunities appear. -
Organizing & Procurement
Venue or buyout, permits, insurance (if required), fabrication, vendor contracts, artist riders, travel and hospitality, route plans, and security layers. -
Management & Showcalling
Rehearsals, timing, cues, guest movement, and contingency execution. Multi-day arcs (welcome night, main event, recovery brunch, executive sessions) are paced for comfort and strong photography. -
Post-Event Wrap
Reconciled records, media delivery under your privacy settings, and vendor closeouts.
Core VIP services in Thailand
Weddings
We plan exclusive-use weddings that move like a film: private welcome night, sunrise blessing or rehearsal, ceremony with perfect audio and sightlines, seamless dinner-to-party flow, and a recovery brunch that feels like the last chapter of a great story.
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Ceremony mastery. Thai water blessing, Indian baraat and pheras, Nikah/katb al-kitab, Chinese tea ceremony, Western vows, or fusion sequences handled with scholar-level respect.
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Design language. Minimalist, maximalist, or heritage-rich—florals chosen for symbolism and scent, color mapped to light temperatures and camera sensors, fabrics selected for climate.
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Guest care. VIP seating plans, quiet routes for elders, childcare pods, fragrance etiquette, and hydration cues built into the run-of-show.
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Privacy. No intrusive cameras. Tight media rules. All staff NDA-bound and vetted.
Parties
From black-tie galas to villa takeovers, we design parties that feel inevitable—like the only way that night could have happened.
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Arrival engineering. Motorcade choreography, step-and-repeat that flatters, and entrance lighting that welcomes rather than blinds.
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Bars that tell a story. Signature spirits, non-alcoholic pairings, tea ceremonies, or rare coffee bars.
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Immersive sets. Era-correct styling, glow/blacklight productions, pool stage builds, or roof installations—safely engineered.
Superyachts
We curate charters and flotillas with the right tonnage, cabins, toys, and crew culture.
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Routes. From dramatic coastlines to calm-water dinners, timed to tides and sunset; tenders choreographed for dry-foot arrivals.
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On-board experiences. White-glove service, live music with isolation-friendly setups, drone mapping where legal, and chef programs that adapt to sea state.
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Compliance. Marine permits, noise considerations, night-lighting, and safety drills handled without drama.
Jets
Air-to-aisle journeys that feel effortless.
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FBOs & airside transfers. Fast-track CIQ services, luggage control, wardrobe handling, and vehicle/escort staging on the apron where permitted.
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Timelines. Buffer windows engineered around weather and slot changes; redundant ground plans.
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Privacy. Restricted photo policy, NDAs, and minimal staff footprint at terminals.
Heli
Helicopter transfers and scenic windows arranged only with compliant helipads and day-light regulations.
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Routing. To yachts, buyout resorts, or private ceremony sites where allowed.
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Safety. Load calculations, wind patterns, and dust hazard mitigation baked into the plan.
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Photography. Doors-on glamour or doors-off (where permitted) with safety crew and comms.
Buyouts
When control equals calm, we secure exclusive-use: resorts, luxury villas, heritage compounds, rooftops, and private islands.
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Estate control. One ring of security at perimeter, one at program zones, one for principals.
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Brand-off. Venue signage minimized or covered; staff briefed to event tone.
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Logistics. Back-of-house routes, artist staging, vendor passes, and silent generators to keep the night clean.
Security
We tailor layered protection that feels invisible but decisive.
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Advance work. Site sweeps, route audits, safe rooms, and incident trees.
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Close protection. Trained bilingual teams, aviation/embarkation protocols, and medical readiness.
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Signals & comms. Radios with recorded logs, discreet code, and failsafes.
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Privacy. Phone pouches, photo policy, media embargo enforcement.
Concierge
A dedicated concierge cell runs 24/7 for principals and key guests.
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Tables & suites. Bookings at the right places without spectacle.
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Specialists. Private shoppers, tailors, hair/makeup rooms, spa blocks, pediatric or executive medicine on call.
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Moments. Private museum hours, after-dark garden walks, sunrise monk blessings, chef’s kitchens unlocked for children to decorate cakes—quiet luxuries that live forever in memory.
Transfers
Motorcades, limos, speedboats, and tenders staged for zero stress.
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Sequencing. Decoy vehicles where needed; bag transfer protocols; wet-to-dry routes for beach or yacht events.
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Accessibility. Comfortable lifts and ramps designed into sets without announcing themselves.
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Photography. Car-to-car and drone coverage planned around regulations and wind.
Entertainment
From classical quartets to headline talent, shows are curated for context and acoustics—not just star power.
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Riders & tech. We translate demands into feasible, safe builds; isolation for rooftops and villas; broadcast-grade sound for summits.
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Cultural performance. Thai classical, contemporary fusion, or world traditions booked with scholar guidance—not tourist kitsch.
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Showflow. Openers, drops, and closers timed to speeches and service so energy never collapses.
Summits
Private board meetings, family-office retreats, and discreet investor or brand gatherings that require the polish of MICE with the discretion of private service.
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Rooms. Natural-light boardrooms, sound-treated halls, or heritage sites engineered for modern AV.
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Translation & protocol. Interpreters, name-order and honorific etiquette, and seating maps that respect hierarchy.
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Press control. If press is invited, we build pen areas, photo windows, and statements; if not, we build walls.
Honeymoon
We design quiet, guarded honeymoons that feel like a secret—yacht + villa sequences, rainforest hideaways, or sky-high city suites with midnight kitchens.
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Surprises. Room scene-changes while you’re at dinner, private sunrise musicians, or a farewell breakfast on a sandbar.
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Privacy. Alias check-ins, room-to-car tunnels where available, and a no-post policy if you wish.
Media
Cinematic photo and film with strong sound and beautiful light.
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Direction. Editorial attention without disrupting rituals; gentle portrait coaching for people who dislike cameras.
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Privacy settings. White-label delivery portals, watermarked “inner circle” galleries, or offline archives only.
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Content strategy. If you want nothing public, we ensure nothing escapes. If you want a curated reveal, we build one.
Shows
Fireworks, drones, fountains, projection, and light—all compliant, safe, and tastefully scored.
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Permits & neighbors. Curfews, distances, wind, wildlife, and shoreline rules respected; low-noise options where appropriate.
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Design. Choreography matches your music and camera angles; the show never tramples conversation or dinner.
Compliance without drama
Thailand rewards those who plan with respect. We work within aerial, marine, sound, pyrotechnic, drone, and heritage rules so your show looks bold and lawful. Neighbors matter; reefs matter; skyline sightlines matter. Our events feel generous to the place that hosts them, which is why doors keep opening for our clients.
Guest experience that feels effortless
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Comfort first. Shade, breeze, insect control, hydration, and fragrance etiquette.
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Acoustics. Kind sound that carries speeches without shouting; sub placement that protects elders.
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Flow. Gentle timing with purposeful pauses; no buffet scrums; plated or family-style service that suits culture and dress.
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Photography. We build for the lens: ceremony orientations, aisle widths, and candle rules that look glorious on camera.
Budget philosophy for VIP clients
We practice value by design. The goal isn’t to spend the most; it’s to spend where it shows—on sets, service, and moments guests actually remember. Our transparent, fixed-percentage planning fee scales down at higher budgets. Savings from negotiation are redeployed into what makes the night sing.
Who we work with
Families, couples, founders, executives, and Thailand travelers who want one accountable team to conceive and run the entire journey. Minimum budgets apply. We do not accept partial roles (venue-only, décor-only, “day-of coordination”), and we do not share control with third-party planners.
Start the conversation
If what you’ve read feels like you, we’ll begin with a private consultation—intent, privacy level, dates, preferred city (Bangkok, Phuket, Pattaya), estimated budget range, and any cultural or ceremonial notes. From there we’ll move into concept and venue strategy, lock the right security posture, and build a timetable that protects both magic and sleep.
Your celebration should feel inevitable—as if Thailand was built to host it. That’s the standard we hold ourselves to, and the standard your guests will feel the moment they arrive.
FAQ
Are you really a VIP event management company in Thailand?
Yes—Thailand Planner (Siam Planner Co., Ltd.), registered in Bangkok and serving Bangkok, Phuket, and Pattaya at the highest level.
What’s with the app-style website—real or just for show?
Real—and built by us; every artwork you see is hand-painted calligraphy alphabet art, never AI.
Can you keep my name off every list?
Absolutely—NDAs, closed comms, and need-to-know teams; privacy is a feature, not an add-on.
Do you take partial services if I already booked a venue?
No—we are full-scope only, from concept to last guest wheels-up, one accountable team.
Are you vendor-agnostic or married to kickbacks?
Vendor-agnostic—open-book quotes, line-by-line receipts, and negotiated savings sent your way.
How do you charge—mystery fees or math?
Fixed-percentage planning tied to your approved budget; higher budgets scale a lower percent.
Do you actually make budgets look bigger on stage?
Yes—value by design: spend where guests feel it (sightlines, service, sound, light, flow).
Can you do superyacht weddings and parties?
With pleasure—charters, flotillas, tenders, compliant routes, and dry-foot arrivals timed to sunset.
Jets into FBO and straight to aisle—possible?
Yes—airside transfers, CIQ fast-track, apron choreography where permitted, and baggage discipline.
Helicopters for transfers or scenic windows?
Only with compliant helipads, legal daylight, safety briefs, and wind-aware timing.
Do you secure venue, resort, or villa buyouts?
We love buyouts—control equals calm: perimeter security, silent power, and brand-off environments.
Is security subtle or a parade of earpieces?
Layered and discreet—advance work, route control, medical readiness, and a calm posture.
Can you curate real entertainment without wrecking the neighbors?
Yes—riders translated to safe builds, kind acoustics, and energy arcs that don’t collapse dinner.
Are fireworks and drones allowed?
Where legal and safe—permits, curfews, wind and wildlife rules; otherwise we design quieter magic.
Do you manage headline talent like adults?
We speak “rider” fluently—logistics, hospitality, comms, and on-time cues without diva drama.
Will you design around culture—Thai, Indian, Arab, Chinese, Western?
Scholar-level respect—ritual order, music, language, and modesty considered before color.
Can you handle multi-day arcs?
Yes—welcome night, main event, recovery brunch, and add-on chapters paced for comfort and photos.
What does guest comfort look like in practice?
Shade, breeze, insect control, hydration rituals, fragrance etiquette, and shoes-friendly routes.
Does the sound actually sound kind?
We place subs, tune speech intelligibility, and protect elders—no howl, just honey.
Are your sets made for cameras or only for the eye?
Both—aisle widths, ceremony orientation, contrast ratios, and candle rules designed for lenses.
Will you work with my middleman?
No—principals and authorized reps only; less telephone, more truth.
Can you support a family office summit or discreet investor meet?
Yes—MICE polish with private-client discretion: interpreters, protocol seating, and press control.
Can you pull off a palace-quiet proposal or rooftop megamix?
From whisper to roar—engineered for context, culture, neighbors, and the weather you booked.
Do you offer concierge for the inner circle?
24/7—tables, suites, tailors, glam, spa blocks, pediatric or executive medicine on call.
Are transfers cinematic or just sweaty?
Motorcades, limos, speedboats, and tenders sequenced to the minute—with dry routes and decoys.
How early should we start?
Weddings 4–12 months, parties 3–6, summits 4–9; earlier buys time, later needs sharper choreography.
What happens after we say “go”?
Contract, deposit or working funds, then design sprints, vendor lock, rehearsal, and showcalling.
Will I see the money trail?
Yes—quotes, invoices, and receipts in an open ledger; reconciled wrap when the lights go out.
Do you allow phones and posting?
Your call—phone pouches, private galleries, or curated reveals; nothing escapes unless you say so.
Could we yacht-to-villa without chaos?
We write that ballet—tide-aware tenders, dry-foot landings, wardrobe plans, and warm towels.
Will elders and children feel considered?
Always—shade seats, gentle ramps, stroller routes, and quiet corners that still see the show.
Can you make it look effortless?
That’s the point—ten thousand rehearsed decisions so the night feels like destiny.
Where do you actually operate?
Bangkok skylines, Phuket coasts, and Pattaya buyouts—plus select estates and marine venues nationwide.
Do you use AI for design or copy?
No—human art, human taste, human accountability; our calligraphy alphabet art is painted by hand.
What if weather turns on us?
We carry Plan B as a design, not a downgrade—shadow rigs, clear spans, drainage, and comms.
Are your teams bilingual?
Yes—discreet, trained, and briefed; interpreters added where nuance needs precision.
Can you balance opulence with responsibility?
Elegance without waste—reef-safe choices, neighbor-aware sound, lawful skies and seas.
What if we want something no one has done?
We’ll design it, engineer it, permit it—or tell you frankly when physics or law says “no.”
What do you expect from us?
Vision, trust, and timely approvals—so we can protect price, quality, and sleep.
How do we begin?
A private consultation: dates, city, privacy level, cultural notes, and a budget range—then we write your script.
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This is the VIP division of Thailand Planner – click here for our main company page.
